title="Baldons Parish Council in Oxfordshire">

Freedom Of Information Policy

Baldons Parish Council

Freedom of Information and Transparency Policy


The Baldons Parish Council is committed to


  To make information available to the public as part of its normal business activities.

 To proactively publish or otherwise make available as a matter of routine, information, including environmental information, which is held by the Parish Council and falls within the classifications below.

 To specify the information which is held by the Parish Council and falls within the classifications below.

 To proactively publish or otherwise make available as a matter of routine, information in line with the statements contained within this document.

 To produce and publish the methods by which the specific information is made routinely available so that it can be easily identified and accessed by members of the public.

 To review and update on a regular basis the information the Parish Council makes available under this scheme.

 To produce a schedule of any fees charged for access to information which is made proactively available.

 To make this publication scheme available to the public.


 We will publish in accordance with the Transparency code


a. all items of expenditure above £100 (see paragraphs 13 - 15);

b. end of year accounts (see paragraphs 16 and 17),

c. annual governance statement (see paragraphs 18 and 19),

d. internal audit report (see paragraphs 20 – 22),

e. list of councillor or member responsibilities (see paragraph 23), and

f. the details of public land and building assets (see paragraphs 24 - 27),

g. Minutes, agendas and meeting papers of formal meetings (see paragraphs 29 and 30).




Where appropriate the classes of information include the following:

Who we are and what we do

Organisational information, locations and contacts, constitutional and legal governance.

What we spend and how we spend it

Financial information relating to projected and actual income and expenditure, tendering, procurement and contracts.

What our priorities are and how we are doing

Strategy and performance information, plans, assessments, inspections and reviews.

How we make decisions

Policy proposals and decisions. Decision making processes, internal criteria and procedures, consultations.

Our policies and procedures

Current written protocols for delivering our functions and responsibilities.

Lists and registers

Information held in registers required by law and other lists and registers relating to the functions of the authority.

The services we offer

Advice and guidance, booklets and leaflets, transactions and media releases. A description of the services offered



The classes of information will not generally include:

 Information the disclosure of which is prevented by law, or exempt under the Freedom of Information Act, or is otherwise properly considered to be protected from disclosure.

 Information in draft form.

 Information that is no longer readily available as it is contained in files that have been placed in archive storage, or is difficult to access for similar reasons.



All the information is available on the website or it may be obtained from the Parish Clerk.

If information is made available by viewing in person, then an appointment to view will be arranged within a reasonable timescale.

Information will be provided in the language in which it is held or in such other language that is legally required. Where the Parish Council is legally required to translate any information, it will do so.

Obligations under disability and discrimination legislation and any other legislation to provide information in other forms and formats will be adhered to when providing information in accordance with this scheme.



The purpose of this scheme is to make the maximum amount of information readily available at minimum inconvenience and cost to the public. Charges made by the Parish Council for routinely published material will be justified and transparent and kept to a minimum.

Material which is published and accessed on the website will be provided free of charge.

Charges may be made for information subject to a charging regime specified by Parliament. Charges may be made for actual disbursements incurred such as photocopying, postage and packaging, or the costs directly incurred as a result of viewing information. If a charge is to be made, confirmation of the payment due will be given before the information is provided. Payment may be requested prior to provision of the information.



Information held by the Parish Council that is not published under this scheme can be requested in writing, when its provision will be considered in accordance with the provisions of the Freedom of Information Act (FOI). We will respond to a FOI  within 20 working days.












Documents showing the information listed below can be viewed by arrangement with the Clerk, or can be obtained as shown in the table. Copies of the information can be supplied and these will be charged at 10p per sheet. If documents are sent by post,

second class postage will be charged.


Class of information

Information available

Source of information

Class 1:

Who we are and what we do

Information  on and contact  details of  the Parish Councillors, Clerk and newsletter editor


Newsletter and website

Class 2:

What we spend and how we spend it

Annual return and report by auditor

Finalised budget

Annual accounts

Audit Reports


Financial Regulations

Risk assessment

Governance Statement

Grants given and received

Current contracts awarded and their value

Members expenses

Noticeboard and website




Minutes and website




Minutes and website




Class 3:

What are our priorities and how are we doing

Annual reports to Parish Meeting

Agenda and website

Class 4:

How we make decisions

Timetable of meeting

Agenda of meetings

Minutes of meetings

Responses to consultation papers

Responses to planning applications

Noticeboard and website

Noticeboard and website



Newsletter and SODC website

Class 5:

Our policies and procedures

Code of conduct

Risk assessment

Handling requests for information




Class 6:

Lists and registers

Asset Register


Register of members’ interests


Annual accounts and website